Which of the following methods did the state lead agency use to inform monitoring units about the state's procedures for monitoring and improvement planning? [Check all that apply.]
Procedures, forms, instructions, and indicators were distributed in hard copy to all monitoring units.
Procedures, forms, instructions, and indicators were available in hard copy on request.
Procedures, forms, instructions, and indicators were available on a Web site.
Announcements and explanations of changes were made at meetings.
Trainings on monitoring and improvement planning were held.
Other: _________________________
Which of the following methods did the state lead agency use to inform the public about the state's procedures for monitoring and improvement planning? [Check all that apply.]
Procedures, forms, instructions, and indicators were available to the public on request.
Procedures, forms, instructions, and indicators were available on a public Web site.
Announcements and explanations of changes were made at meetings that all stakeholders could attend.
Trainings on monitoring and improvement planning procedures were held for stakeholders and the public.
Details of monitoring and improvement planning procedures were provided in press releases.
Other: ______________________
In the table below, indicate what types of reports the monitoring team provided to monitoring units that were monitored and when they were provided. [Check one box in each row; disregard the shaded numbers.]
Type of Report
Time Report Was Provided
No such report was provided
At the end of a site visit
Within 1 month of completion of data collection
Within 1 to 3 months of completion of data collection
More than 3 months after completion of data collection
Face-to-face exit interview or debriefing
1
2
3
4
5
Oral report by telephone
1
2
3
4
5
Written report
1
2
3
4
5
Indicate in the table below how information collected by the state lead agency regarding the results of monitoring and local improvement activities was made available to the general public. [Check all boxes that apply; disregard the shaded numbers.]
Type of Information
Public Availability of Information
Publicly available print reports
Postings on publicly acces- sible Web sites
Press releases
Only on request
Not available to the public
State did not have this infor- mation
Individual monitoring unit self-assessment scores/results
1
2
3
4
5
6
Aggregated monitoring unit self-assessment scores/results
1
2
3
4
5
6
Individual monitoring unit scores on compliance indicators
1
2
3
4
5
6
Aggregated monitoring unit scores on compliance indicators
1
2
3
4
5
6
Monitoring unit rank on individual compliance indicators
1
2
3
4
5
6
Monitoring unit rank on aggregated compliance indicators
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